More functionality, usability in a.k.a.® V2-10
For those who missed our last newsletter, a.k.a.® Version 2-10 is now fully released and available on the a.k.a.® website.
Still an essential tool for records managers who want to work with maximum efficiency, a.k.a.® 2008 brings more functionality for building and publishing:
- Taxonomies and business classification schemes
- Records retention management
- Records inventories
- Vital and high risk registers
More usability to save time and money
- More entities including record types
- More extensive metadata
- More user interface tools including type ahead, edit lists
- More search tools including find and replace, saved searches
- More formatting options with rich text and capitalisation tools
- More linking options from all entity types
- More reports, more imports, more exports.
a.k.a.® TRIM Integrator Update
The a.k.a.® TRIM Integrator Tools is available for evaluation download from the a.k.a.® website.
The a.k.a.® TRIM Integrator is a tool for a.k.a.® users to develop and maintain their TRIM Classification Plans, Thesauri and Retention Schedules in a.k.a.® and upload regularly into TRIM on a regular basis. The a.k.a.® TRIM Integrator delivers significantly more functionality TRIM?s standard import tools.
- Compares a.k.a.® and Trim datasets and identifies numbering and relationship anomalies
- Supports regular updates of term and retention schedule metadata; eliminates tedious manual updating in TRIM
- Enables deactivation of terms and retention classes no longer in use on import; alleviates the danger of deleting or overwriting live data in your TRIM database
- Supports bulk deactivation of existing terms and retention schedules
- Automatically links retention schedules to classification terms; supports inheritance of retention schedules
Why use a.k.a.® instead of TRIM?
- Faster data entry and term linking
- Auto numbering of the TRIM Classification Plan
- Easy linking of the Retention Schedule to the Classification Plan
- Support rich contextual metadata
- Maintains links to legislation and stakeholder requirements
- Protects the integrity of your recordkeeping tools
a.k.a.® and the a.k.a.® TRIM Integrator can be downloaded as evaluation copies from http://www.a-k-a.com.au/downloads/demo.asp(login required). The a.k.a.® TRIM Integrator requires the latest version of a.k.a.®, v 2.10.4: please contact us at support@synercon.com.au if you require any assistance installing this version of a.k.a.®.
Brochures are available at http://www.a-k-a.com.au/aka-TRIM-integrator.pdf and http://www.a-k-a.com.au/aka_brochure.pdf.
A half day training course is available from Synercon, either in-house or online.
Pricing, training and configuration consulting for a.k.a.® and the a.k.a.® TRIM Integrator is now available; for further details please contact us at aka@synercon.com.au.
For a hands-on demonstration come and see the a.k.a.® Integrator on the a.k.a.® stand at the RMAA convention in Adelaide Australia (September 20-23, Booth 35) and the ARMA convention in Orlando (October 15-18, Booth 303).
a.k.a.® User Survey Update
Over the past couple of months Fiona Kearney has been conducting a telephone survey of all a.k.a.® users. So far all Australian a.k.a. users have been contacted and New Zealand contacts are currently being contacted!
We would like to thank our users who have taken time out of their busy schedule to respond to the survey.
The response to the survey has been very positive. a.k.a.® users on the whole are very happy with the product and with the developments that have taken place in recent versions. They are also very happy with the support that Synercon provide for a.k.a.®.
The majority of our users find a.k.a.® easy to use, intuitive, records focused, relevant, innovative, useful and a must have product.
One feature of a.k.a. that our users really love is the ability to publish the classification schemes and retention schedules to the web. In many ways this makes the work of records managers visible to users and validates their efforts.
On the subject of user group meetings, we hear that you would like a user group conference covering issues of integration with EDRM systems including SharePoint, building information architectures, selling the RM business case, integrating functional and subject based classification, and leveraging work done in similar organisations.
So the resounding message from the survey is to continue what we are doing and keep on improving!
a.k.a.® logo change
There has been a change to the a.k.a.® logo. The blue box with the a k a lettering in thumb print and also known written under the logo, has been replaced by red and blue links and a.k.a. written under the links.
The links represent the linking of terms and the classification and disposal schedules in a.k.a.®. The new logo will be on future a.k.a.® products and all advertising material.
a.k.a.® Resellers
The a.k.a.® Reseller community continues to expand throughout the world. In the past few months the following resellers have joined the a.k.a.® team:
- Barbara Blackburn Consulting, Minneapolis, MN USA
- Dorothy Haines Consulting Edmonton AB Canada
- Foundational Inc. Portland OR USA; Principal Bruce Schinkelwitz.
- VersaPac Malaysia.
- VersaPac UK
Many of our resellers are experts in the development of taxonomies and retention schedules. To find out more about our resellers and their services go to
http://www.a-k-a.com.au/about/distributors.htm
New a.k.a.® users!
Once again we are pleased to welcome many more new a.k.a.® clients to the fellowship. Not all of our new clients are completely new to us ? several have used a.k.a.® in previous employment and find that they just can?t live without their favorite records management tool when they change jobs.
- Attorney General's Department, NSW
- Auckland Museum, NZ
- Bushfires Royal Commission, VIC
- City of Corvallis, USA
- Commonwealth Director of Public Prosecutions, ACT
- Dept of Treasury and Finance, SA
- Disability Services Commission, WA
- Fair Work Ombudsman, ACT
- Health Canada, ON
- Houses of Parliament, UK
- InfoCentrik, NZ
- Medicare Australia, ACT
- Public Records Office Victoria, VIC
- Santos, SA
- WaterSecure, QLD
a.k.a.® on the road
In 2009 and 2010 a.k.a.® v2-10 and the TRIM integrator will be on display at the following conferences and tradeshows.
- RMAA Annual Convention, Adelaide, Australia, 20 - 23 September
- ARMA International Convention, Orlanda, USA, 15 - 18 October
- RMS Conference, Manchester, UK, 21-23 March 2010
- ARMA Canada, Ontario, Canada, 30 May - 2 June 2010
- NAGARA, SAA and CoSA Joint Conference, Marriot Wardman Hotel, Washington D.C., 10 - 15 August 2010
- RMAA Convention, Gold Coast, Australia, 5 - 8 August 2010
it's easier with a.k.a.®
Synercon Management Consulting P/L
PO Box 952
Rozelle NSW 2039
Phone : 61 2 9698 8888
Fax : 61 2 9698 8898
Email aka@synercon.com.au
www.synercon.com.au
www.a-k-a.com.au
Synercon Management Consulting is a leading provider of
records management consultancy services, training and tools. Synercon's mission
is to help organisations manage their information more effectively, and empower
people to change their habits and implement new processes.
Synercon is the developer of a.k.a.® software - a suite of tools for the
development of taxonomies (thesauri, controlled vocabularies) and records retention
& disposal schedules. a.k.a.® is used by government agencies and large corporations
throughout Australia (including the Whole-of Queensland Government), New Zealand
and North America.
www.synercon.com.au
www.a-k-a.com.au
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