Vital Records Management – in case of disaster
You can’t predict when an emergency may occur or what form it may take, but you can prepare your organisation by identifying and documenting your vital records. It cannot be overstated how important this is as a critical part of your Business Continuity Program.
We are particularly excited about functionality that extends the DIRKS analysis model in a.k.a.® to identify and document vital and high risk records.
With a.k.a.® you can:
Identify Vital Records and associated Recordkeeping Requirements
Gather metadata associated with Vital Records
Link Vital Records to the Business Classification Scheme and Records Classes
Print Vital Records reports on owners, systems, media, format and many other metadata elements
Import existing Vital Records data from spreadsheets
Export Vital Records data in a range of formats including CSV and XML
Publish your Vital Records Register to an intranet or the web
For a hands-on demonstration come and see us on the a.k.a.® stand at the RMAA and ARMA conventions.
Announcing a.k.a.® TRIM Integrator
Take full advantage of the editing power of a.k.a.® to build and maintain TRIM Classification Plans, TRIM Thesauri and TRIM Retention Schedules.
The a.k.a.® - TRIM Integrator enables regular updates from your a.k.a.® database without compromising the integrity of your live content. Developed by records management consultants, the a.k.a.® - TRIM Integrator adheres to archival principles enabling updating of term names and scope notes, retention class information and other relevant metadata. Terms and retention classes no longer in use are deactivated in TRIM but remain attached to existing records.
a.k.a.® ’s powerful editing tools for TRIM users include:
Fast data entry and term linking
Auto numbering of the classification plan
Integrity checking against TRIM business rules
An extensive range of reports and web outputs supporting collaborative development
Maintaining links to sources, stakeholders and recordkeeping requirements
The a.k.a.® TRIM Integrator alleviates the danger of changing live data in your TRIM database, and eliminates the need for manual updating in TRIM.
For a hands-on demonstration come and see us on the a.k.a.® stand at the RMAA convention.
a.k.a.® TRIM Integrator 2008 will be released end of September 2008.
Basic and advanced a.k.a.® training courses
We are running two training courses for a.k.a. ® users in late September and October 2008.
Basic Records Classification & Disposition Management using a.k.a.®
Advanced Functionality using a.k.a.® including Vital records Management
Training is available to all existing and new a.k.a.® users, and provides a wealth of information about how to use a.k.a.® to develop taxonomies, business classification schemes, file plans and keyword thesauri. The training is computer based with participants creating and modifying an a.k.a.® database and completing a series of challenging exercises.
As promised, the Advanced Functionality in a.k.a.® training course is now being offered to our established a.k.a.® users. The course addresses:
Importing data from a range of sources including CSV
Making bulk changes in a.k.a.®
Manipulating data using spreadsheets or MS Access
Importing and Exporting using XML
For more information on dates and venues go to http://www.a-k-a.com.au/training/.
Welcome new a.k.a.® users!
Once again we are pleased to welcome many more new a.k.a.® clients to the fellowship. Not all of our new clients are completely new to us - several have used a.k.a.® in previous employment and find that they just can't live without their favourite records management tool when they change jobs.
Acrodata, TAS
ATCO Electric, Alberta
Aurora Energy, TAS
Australian Fisheries Management Authority
Bay of Plenty District Health Board, NZ
Christchurch City Council, NZ
Crop & Food Research, NZ
Crown Law Office, QLD
Defence Science & Technology Organisation (DSTO), CWTH
Dept of Community Services, NSW
Dept of Defence, CWTH
Dept of Environment & Climate Change, NSW
Dept of Health & Human Services, TAS
Dept of Human Services, Minnesota
Dept of Transport QLD
Forestry Tasmania
Golding Contractors Pty Ltd, QLD
Hydro Tasmania
Keata Pharma Inc., Ontario
Marrickville Council, NSW
Metropolitan Police Service, UK
Minnesota Pollution Control Agency
National Policing Improvement Agency NPIA, UK
Newcastle Port Corporation, NSW
North Lanarkshire Council UK
Rio Tinto, UK
SA Water Corporation
St Vincent’s & Holy Spirit Health, QLD
Strathcona County, Alberta
Tasmanian Ports Corporation Pty Ltd
Toowoomba City Council, QLD
Walgett Shire Council, NSW
WEA Trust, Wisconsin
it's easier with a.k.a.®
Synercon Management Consulting P/L
PO Box 952
Rozelle NSW 2039
Phone : 61 2 9698 8888
Fax : 61 2 9698 8898
Email aka@synercon.com.au
www.synercon.com.au
www.a-k-a.com.au
Synercon Management Consulting is a
leading provider of records management consultancy services, training
and tools. Synercon's mission is to help organisations manage their
information more effectively, and empower people to change their habits
and implement new processes.
Synercon is the developer of a.k.a.® software - a suite of tools
for the development of taxonomies (thesauri, controlled vocabularies)
and records retention & disposal schedules. a.k.a.® is used by
government agencies and large corporations throughout Australia
(including the Whole-of Queensland Government), New Zealand and North
America.
www.synercon.com.au
www.a-k-a.com.au
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